Night Crew Bible


Night Crew has two primary duties:Edit

1. To ensure the safety of Star Island and all those inhabiting the island during the late evening and throughout the course of the night.

2. To uphold the Mission of Hospitality during the same hours.

It is important to remember that Night Crew is not just hanging out at the desk during the night. Even though downtime exists and is beneficial, while on duty Night Crew must hold itself to the highest standards of responsibility.

Other duties of Night Crew:Edit

1. The general maintenance and cleaning of the Lobby, Front Porch, and other public areas. Especially to the extent that they require tasks that are most conveniently done at night when no one is around.

2. Turning on and off the outside lights of the island and replacing light bulbs when necessary.

3. Monitoring the dock after the Dock Crew is off.

4. Raising and lowering the flags.

5. Setting up and putting out morning coffee.

6. Working with the bellhops to fill hot water pitchers.

7. Performing morning wake up calls when requested by either guests of staff.

Night Crew does not have a specific dress code. However, clothing should be respectable and allow for mobility. Mobility is very important. In the even of a pre-alarm it is essential for crew members to be able to run unrestricted to the location of the potential fire. This includes proper foot wear. Night Crew often wears several layers as temperatures can vary through the night.

Night Crew acts as first responder to any emergencies that happen throughout the night. The Med Team Staff should be notified immediately for injuries that may require attention. Especially if it’s a head injury, better to be safe than sorry. The nurses and doctors uphold doctor-patient confidentiality in cases like these, and the Island Manager will only be notified in special cases or if an evacuation needs to happen, in which case the Emergency Medical Procedure will be enacted. Night crew members should be trained on the VIC at the beginning of the summer. They should also be given a facilities tour by the Maintenance supervisor and WTF supervisor, and THOROUGHLY trained by a Fire Marshall on fire board and pre-alarm procedure. Practice pre-alarms during the summer to keep it fresh.

Nightly ChoresEdit

Finishing chores as early and efficiently as possible is always a good idea. Also things can go wrong at night and, of course, chores are secondary to any emergency. Completing them early will ease stress if there is a problem late into the night. Complete your chores in a thorough and timely manner. It has been known to make life much easier on the entire crew and the community at large.

Info Board: Change quote, Tide times, and Sunrise/Sunset times.

  • Lobby: Straighten up the room, sweep the floor, check and empty the trash.
  • Hotel Porch: Straighten rocking chairs, spot sweep, take in dishes, put misc. items on green benches or against the wall, pick up trash, take out trash in trash can if it is overflowing and looks messy.
  • Snack Bar Alcove: Push in chairs, take in dishes, pick up trash.
  • Pink Parlor & Writing Room: Spot clean both rooms, return chairs to their original positions. It’s okay to leave setups that conference services has done, unless they specifically ask you to clean it up for them.
  • Bathrooms: Here’s the deal with bathrooms. Maintenance wants us to be aware if a toilet is running all night, and to let them know if it happens consistently. So since we walk thru them once a night anyway, we might as well spot clean them, just trash and stuff if it looks messy. Cute Crew checks them in the morning, but should keep them presentable. -Newton, Marshman, Lawrence, Brookfield, Underworld, IAB
  • Lindquist Deck: Remove stray trash. Arrange chairs in a cute philosopher like circle.

TRCPD (Total residual chlorine pre de-chlor)Edit

WTF staff should initially train each year’s night crew about WTF procedure. You can also consult the WTF binder in our cubby for details about the tests. Times and duties will vary, and the WTF staff should leave you a nightly note at the desk for details.

Morning CoffeeEdit

This is done in two steps. Evening watch or Chill will do coffee prep at some point over the night and a Full Night person will do Coffee Out by 6:00am. We usually get it started around 5:30. Morning coffee happens on the front porch, or in the Lobby in case of bad weather.

Coffee Prep:Edit

  • Get the cart ready by putting these things on it:
  • Night Crew’s coffee milk crate in Swett Ave.
  • Re-stock it if necessary with:
    • Napkins
    • Stirrers
    • Labels
    • Small basket full of sugar (white, sweet&low, splenda)
    • Small basket full of Tea (at least 3 different varieties)
    • Hot Chocolate
    • 3 sleeves of disposable hot cups (NOT glass mugs because then waitrae will not have enough)
    • 3 silver pitchers. You could even fill them and put them in the reach in if you feel like being EXTRA helpful.
    • Re-fill coffee concentrate inside the machine if it’s running low.

Coffee Out:Edit

  • Have food service train you on how to use the coffee machine.
    • 3 cambros (Regular, Decaf, Hot Water)
      • Sometimes the larger conferences will need 2 cambros of regular. Talk to conference services about it.

3 silver pitchers (½ & ½, Soy milk, regular milk – either skim or 2%)

Set up the coffee table so it looks nice.

Wake up callsEdit

Wake up calls are accepted at all times of the day by the front desk. Requests should be put in Night Crew’s box behind the front desk. They need to be dated with the person’s name, time of wake up, and room number.


There are 4 total flags and 3 flag poles that Night Crew needs to attend to. They are kept in the top drawer next to the safe behind the desk. Evening watch takes them down at sunset, and Full night puts them up at sunrise (or as close to sunrise as possible). If it’s raining, flags should be taken down or not put up. The main flagpole holds both the NH state flag and the US flag; the state flag must always fly underneath the American flag, legally. The eastern flag pole on the front porch should have the United Nations flag on it and the western flag pole flies the Canadian flag. Try not to put them upside down.

Hot WaterEdit

It is the responsibility of both night crew and the bellhops to deliver hot water to conferee rooms in the morning by 7:00, and by 6:30 on changeover days. Those who want hot water will place a hot water pitcher outside their door in the morning. During rounds you can get a feel for about how many there are. (Continued….)

This year we worked it out with the bellhops so that they would do the hotel (2nd and 3rd floor), Cottage A, and Cottage B, until they meet up with night crew. Gosport has its own hot water. . Night crew has to do the lights off round anyway, so it makes sense that we deliver hot water along the way. We filled up two of the blue water cambros at the faucet on the front of the First Aide Station, then turned off lights as we delivered hot water in this order:

· Founders

· Cottage D (second floor)

· Units (Sprague, YPRU, Baker)

· Parsonage

· Cottage E

· Cottage C

· Cottage B

Chores Done as NeededEdit


Night Crew is responsible for a handful of waxing jobs throughout the week. You should speak with conference services, chamber, and waitrae do be sure of what we are responsible for, as it may change yearly. The lobby is always night crew’s job, but other areas may include:

  • Aisle between dining hall and snack bar alcove
  • Main stair well
  • Gosport hallway
  • Dining room

Waxing of the lobby is done Thursday and Friday nights so that it looks nice and shiny for the new conference. The back half by the gift shop (up to the middle pillar) is done the first night, followed by the front half on the second night. The floor must be swept and then mopped and dried before waxing is done. The entire process takes several hours, because it includes moving furniture and letting the wax dry. Tape off the appropriate areas before starting, and get it started definitely before 2am. Materials can be found in the conference services closet by the sandpiper room.

Underworld ShowersEdit

Night Crew cleans the showers on nights before the conference showers. This is done by either EW or Chill or both, you can discuss this with your crew and figure out what works best.

  • See the section on scheduling for details about what worked for us.

Do NOT use bleach as your main cleaner. It destroys the bacteria in the WTF. Showers can be an issue but don’t have to be. Just GET IT DONE. You should start them between 12 and 4am, and it usually takes about an hour. The first part, in bold, can be considered “shower prep” and done by another member of the crew who wants to help out.

  • First, open the bellhop closet and get gloves.
  • Remove the mats from the floors and hang them up.
  • Take drain covers off
  • Remove all garbage, soap, and dirty clothing from the showers. Clothes go to pel laundry and extra shampoo type stuff can go above no-names.
  • Anchor shower curtains on the towel hooks.
  • *NOTE: shower curtains should be changed once a week.
  • Use a spray bottle of GO-2 to spray the bottom of each shower and up the sides if there is yellow stuff. Also spray the mats and benches and floor a little bit. Let it set in while you get a bucket of water and scrub brush.
  • Scrub the mold and yellow stuff in the stalls as much as possible.
  • Get the hose, attach the pressure washer head, and rinse everything off. In the shower stalls, be sure to rinse each wall for stray hairs. For the mats, especially spray around the edges to make them look nice. Put the hose away neatly when you finish, making sure the end is in the drain so that water doesn’t drip onto the floor of the closet.
  • Bring the squeegee and squeegee the floors
  • Grab and throw out the hairs from the drains inside the shower stall and also the main drains. This is my favorite part for sure.
  • Return drain covers, put mats back down, unhook curtains
  • Get a towel and dry off the benches.
  • DONE! Take a shower, you are dirty.


  • Morning show. When we switch to channel 6 in the morning you may play some music and announce the weather, breakfast, etc.
  • Question of the day, or interesting fact, whatever.

Light BulbsEdit

Outside lights are important at night for safety reasons. It is the duty of night crew to maintain the following outside lights: The ones in bold need to be turned on and off nightly. The others are usually on anyway. Managers can be left alone because it’s staff housing, and the Parsonage can be left alone but there should be a label on the switch inside so that whoever lives there can turn it on and off without us having to go in their house.

  • see EW cheat sheet for description of lights on round.

Maintenance includes turning them on when it gets dark and off when it gets light, as well as replacing dead light bulbs. Light bulbs can be found in the 2nd floor chamber closet, and the YELLOW ones are for outside lights.

  • Front porch
  • 'Gosport' – 1 (screw in at door next to front porch)
  • Cottage A - 2 (front door, walkway - switch near 1st floor bathrooms)
  • Cottage B – 1 (front door)
  • Cottage C – 1 (front door)
  • Cottage D – 3 (front, back, side)
  • Cottage E – 1 (front door)
  • Managers – 1 (front door)
  • Units – 3 (Sprague, Lindquist, Baker, all screw-ins)
  • Louisa’s – 2 (front and back doors)
  • Founders – 1 (screw in/out)
  • 'Brookfield' – 1
  • Marshman – 1
  • Parsonage – 1 (switch inside bathroom)
  • Vaughn – 1 (front door)
  • 'Newton' – 2 (front and back door)
  • Carp Shop – 1 (bottom switch inside door on left)
  • Shack – 1 (light on front corner, switch breaker 11 in hallway panel)
  • Kitchen loading dock – 1 (next to back door)
  • The R.O. room – 1 (switch inside door)
  • First aid Station (switch inside door. VERY important that this one is on!

Night Crew RoundsEdit

The general purpose of rounds is to check for signs of fire, running water, and other Facilities related problems and emergencies. Running water should be stopped if possible (i.e. faucets); other emergencies may warrant waking up the Engineer-on-duty or WTF-on-duty. Fire has a special protocol, detailed under “Night Crew Fire Response.”
A Night Crew Log should be kept, and the rounds sheet should be filled in nightly. Notes on the rounds sheet can be made for specific things like TRCPD times, sugar water times, etc. that are done consistently but whose times may change slightly. Anything interesting or of note that applies to more than just one night should be written in the Night Crew Log.
Before leaving the desk to do a round, double click to make sure you are both on.

FULL Rounds RouteEdit

Once individual crew members are familiar enough with the job to remember to check all areas, the order can be changed as long as everything still gets done. For a further challenge do rounds without ever walking back through the same way more than once. All areas should be checked twice a night.
Items that are part of the Facilities (abbreviated) round, (further detail can be found in the Facilities section) should be checked every other hour (12, 2, 4, 6), and even more if necessary. Use your judgment, and be sure to record everything on the Night Crew Rounds sheet.

  • Dining room
  • Elliot Hall (ventilating fan and amplifier should be off. Switches located next to main door and on the stage, respectively.)
  • Lawrence/Sandpiper/Gosport office
  • Gosport (all floors, both east and west)
  • Cottage A
  • Cottage B
  • Cottage E
  • Managers (visual scan only)
  • Cottage C
  • Units: Sprague, Y.P.R.U., Baker, Lindquist Deck
  • Art barn (visual scan only)
  • Marshman
  • Vaughn (check with curator, but it should be locked after hours)
  • Parker
  • Newton
  • Louise’s Barn/Kiddie Barn
  • Waste Water Treatment Plant (WTF)
  • Doctor’s Pump station (DPS)
  • Marine Lab
  • Brookfield
  • Founders
  • Cottage D
  • Chapel
  • Carp shop
  • Paint shed
  • Nichols
  • Diesel tanks (leaks, dripping)
  • Shack
  • Engineer’s
  • Kitchen loading dock
  • Power house
  • Main Pump Station (MPS)
  • RO room
  • Compressor Alley (check for strange noises, leaks, out of place events)
  • Underworld: OBR, pel hall, stage room, OLR, laundry room, bathrooms)
  • Drinking water tanks / Cistern tanks
  • Pump house
  • Pier/dock (count rowboats and check salt water pump)
  • Hotel (Oceanic and Atlantic house – all floors)
  • Caswell
  • Kitchen
  • Snack bar area
  • Lobby, Pink parlor, writing room

Night Crew ScheduleEdit

There are three different shifts on night crew:

  • Full night – 2 people (11pm – 7am)
  • Evening watch – 1 person (6pm – 11pm, + up to 2 hrs additional chores)
  • Chill shift – 1 person (up to 4 hrs worth of chores / helping out FN)

When someone has a night off, there is no Chill shift, so if possible it’s helpful to have people take their night off when there are no showers and no waxing, because EW and Full Night will be responsible for all chores. I try to have people work 2 full nights in a row at the most, sometimes 3 if necessary, but working 4 – 5 fulls in a row is pretty draining. It all depends on personal preference though. And if possible I’d give them EW or chill before their night off. Whatever works.

Full NightEdit

One person must be “Home NC” and is responsible for the Fire Board and Lobby at all times. They may use the IAB bathroom as long as they can hear the fireboard. Additionally, one person must be “Roving NC” and responsible for running pre-alarms at all times. See “Night Crew Fire Response Protocol” for more details. The two people on full night should switch roles and communicate frequently. Don’t leave someone at the desk for hours at a time without checking in, it’s not nice.

Evening WatchEdit

Go down to the pier a few minutes before 6 and get the jobcom from the dockie (or the desk if they have already come up). Be sure to wear proper shoes because at 8:00 you become the runner (bellhop), and the bellhop takes over for the deskie.

Look at the salt water pump and count the rowboats and before you leave. Conferees should be back by 6, so check with the dockie to make sure they are. Pels should be back by 8, or whenever it gets dark. (**See Evening Watch Cheat Sheet for more details**)


1. Flags down at sundown====

2. Desk (Check the notes box, get clipboard, flashlight, and keys)

3. Generator log (8:00)

4. RO, MPS, and water tanks

5. Lights on

6. TRCPD at 8:30 (also check EQ and SBR)

7. DPS

8. Marine lab

9. Pier

10. Fire pump

11. Kitchen

12. Check in at the desk This first round should be finished around 9:00. You have about an hour or so to chill and walk around before the next full round at 10:00, unless you are called to do something (deliver pillows, blankets, etc.) by the desk. Switch to your night crew channel (channel hate (8) or channel heaven (7)) between 10pm and 11pm. Announce the switch on channel 6 and make sure the desk copies!! Fill in the rounds sheet, and check in with the full night people at 11. Let them know about anything of importance that happened during your shift that they should be aware of. EW is responsible for doing some chores later in the night. Here are some things you can do to help out:

  • Replace light bulbs
  • Straighten and sweep the lobby
  • Info board
  • Front porch
  • Snack bar alcove
  • Coffee prep
  • Shower prep (Sunday, Tuesday, Thursday)

Additional Notes on SchedulingEdit

  • I left examples of my schedule in the Night Crew Binder. Check it out.
  • EW and Chill should discuss and agree on the distribution of chores.
  • This year, at first, I tried having both EW and Chill do showers together, thinking it would be much easier with two people. However, I found that this wasn’t as good because it meant that we each had to think about showers much more often. If showers are only one person’s job, we each only need to think about doing them once a week. I preferred this because I hate them so much. But your crew may feel differently.
  • On changeover the desk opens at 7:00 (as opposed to 8:00) and hot water is to be delivered at 6:00 instead of 6:30. This is the worst morning of all because of all the questions you get that you probably don’t know the answers to. Be as friendly and helpful as possible…
  • The days get shorter as the summer goes along. You will notice this a lot on night crew. By the time end of season comes along, Evening Watch has to leave the dock around 7 (rather than 8) to take flags down. Be aware of when darkness comes and make sure lights are on, or you will hear about it for sure.

Night Crew Dock ProceduresEdit

Night Crew relieves the Dock Attendants at 6pm and covers the dock until 8pm OR at sundown (whichever happens first). During this period of time the Evening Watch crew member is responsible for everything the Dock attendants are responsible for, except that swimming is prohibited. If it’s raining, the dock can be watched from the front porch rather than staying on the float or pier.

Incoming BoatsEdit

Evening watch should assist and welcome any incoming boats with docking on the pier or float, as appropriate. Anyone handling lines for the Thomas Laighton or Kingsbury must wear a life jacket. Remember that in this role, you are the face of Star Island. Visiting boaters should sign in and out in the log book at the end of the pier. This is so that we have an accurate count of the number of people on Island in case of an emergency. Large boats cannot tie up for more that a few minutes, unless you clear it with the front desk to be sure that no boats are scheduled to arrive. Otherwise they need a dinghy. Be welcoming and encourage visits to the snack bar and lobby stores. Ask if they have been here before. If not, explain the Island and give them the full list of rules. If they HAVE been to the Island before, just refresh them on the most important rules (in bold). It is courteous to point them to the Main Lobby and bathrooms. Also attempt to answer any questions that you can; many boaters will often come back as conferees after a pleasant boat trip to the island.


  • Boaters must leave by 8:00 or dark, whichever comes first. Any boater on island after dark is breaking the rules, and it is our job to communicate this to them and ask them to leave. If you need assistance call the Island Manager.
  • Smoking is only permitted near a red butt can.
  • In the event of an alarm, report to the flag pole.
  • Building access is limited to the lobby and snack bar. Snack bar is open from

7:30 – 11pm, and the lobby stores are open from 7 – 8pm

  • No pets! They can walk their dog on Malaga
  • Shoes must be worn at all times
  • Alcohol may not be brought on the island, and they should not be drunk.

Rowboats and Sail Boat (Pelican use only)Edit

Conferees must be back by 6:00 and Pels must be back by dark. Rowboats must remain within the boundaries of the harbor (you can draw a line from the pier straight across the harbor). Before you leave the dock, be sure all boats are secured. Sometimes even Pelicans don’t do it right, and we don’t want the boats floating away at night! If it’s low tide leave a little slack on the line so it doesn’t get strained and potentially snap as the tide comes in. If a boat is stuck or having trouble you can call someone who is checked out on the tracker to help them. Also, notify the Island manager before taking out the tracker. At the beginning of the summer it may be helpful for Night Crew members to be trained on the tracker so that we can do this ourselves.

Night Crew Job Com ProtocolEdit

Job-com is a method of communication between staff while on Island. As such, there is a protocol which must be followed when using them. As night crew, we operate primarily on a different channel than the rest of the island. This allows for us to speak more freely and not awaken those sleeping unless necessary.


The Island’s JobComs have 9 different frequencies, or channels, designated as follows. These channels are subject to change year to year, but generally it’s:

1. Bird Banding Station (Do Not Use)

2. Open

3. Appledore

4. Open / Extended Conversations

5. Maintenance

6. Star Island Primary Channel

7. Medical Staff

8. Night Crew / Extended Conversations

9. Open / Extended Conversations

Standard ProtocolEdit

  • To contact or page someone on JobCom, transmit the name of the person you are contacting or ask if that person is on JobCom. It is courteous to include both first and last name, especially if there might be any confusion. Once the person responds, say who you are and then give your message. For example: “Eric O’Keefe, Eric”
  • “Go ahead for Eric O’Keefe”
  • Instead of asking where someone is, it’s polite to ask them if they are able to meet you somewhere.
  • If a conversation is going to be lengthy or should not be broadcast publicly, ask to switch to a different channel, such as channel 9, or to meet up with them. This avoids tying up the main channel or broadcasting information such as medical issues for all to hear. This does not apply to Night Crew at night, since we already use an alternate channel.
  • Certain words should be avoided at all times, primarily swears and the word “fire.” The former is due to the fact that conferees and other guests can overhear conversations, while the latter is reserved for emergencies only and is thus taken very seriously when used over JobCom. If discussing a fire in one of the fireplaces or a bon fire, use the phrase “controlled burn” or “cooking fire”.
  • To acknowledge in the affirmative that a conversation is complete or message received, give two squelches (clicks of the transmit button).

Night Crew Specific ProtocolEdit

  • At all times the Home NC and the Roving NC must each hold one JobCom. They should both remain on the night crew channel, while the main installed jobcom behind the front desk should remain on channel 6.
  • Evening Watch should switch over to the Night Crew channel between 10pm and 11pm, making sure to stay on the same channel as front desk.
  • Any time someone needs to get a hold of the Roving NC, he or she should “hail” before beginning a conversation. This is due to the fact that the Roving NC travels through living areas during rounds; JobCom noise can easily wake people up. To hail, give two squelches. If the Roving NC can respond, then he or she should do so in a normal manner. Otherwise, the Roving NC should respond with a single squelch signifying that he or she cannot respond right away and then move to a place where people will not be disturbed. Once no longer in a living area or otherwise appropriate, a conversation can take place as normal.
  • Important Note: In an emergency, such as during a pre-alarm, Home NC does not need to hail Roving NC before giving instructions or otherwise.
  • When entering the Generator room, the roving NC should inform the Home NC by stating “powerhouse.” Home NC should confirm with two squelches. While in said area it is very difficult if not impossible to hear JobCom, and the Home NC must know when the Roving NC is temporarily out of communication. This is also so that the Home NC is not confused when the Roving NC does not respond to hails, especially during an emergency. Roving NC should state when they leave the powerhouse.
  • Home NC is responsible for monitoring the main channel and the NC channel throughout the night. At least one JobCom on each channel must be kept charged and on at the front desk at all times. If the Home NC must leave the desk, such as to go to the bathroom, then two JobComs should be carried (one on each channel).
  • Chatter on the NC channel is more informal than it is during the day, which is fine, but be aware that anyone may be listening at any time.

Night Crew Rain ProcedureEdit

In the even of rain or if possible before the rain arrives, Night Crew must secure certain areas of the island. The list of what must be done is as follows:

  • Make sure plastic roofs are down over the WTF solid waste drying beds.
  • Close skylights over the kitchen areas.
  • Close windows in Conference Services areas, Vaughn, and Cottage D offices.
  • Check the cistern. 1” of rain generally equals 1’ in the cistern tank. Open shutter valves if the level gets up to 8.5 feet.
  • Move rocking chairs back under the awning; if strong gusts are present or expected, tip chairs over so that they will not be blown over with the wind. Remember rocking chairs at units as well.
  • If thunder and lightning occur, monitor the online weather radar (, then click on wundermap) and alert the facilities / island manager if severe weather approaches.
  • In the event of a severe thunderstorm, the phones and internet may need to be disconnected. Notify the IT manager.
  • Check for leaks on rounds. Place buckets and towels where necessary.
  • Be sure to continue your rounds as usual, especially to the MPS and DPS, as they are more likely to overflow during rain storms.
  • For the TRCPD, dunk the sample down deeper than normal to avoid getting mostly rainwater.
  • If it’s still bad in the morning, set up coffee in the lobby.
  • Don’t put flags up, or take flags down. They should not get wet.

Night Crew Fire Response ProtocolEdit

All Night Crew members should be familiar with this section and what should be done in the event of Pre-Alarms, encountering small fires, and encountering large fires. Night Crew members are to attend all Firefighter trainings, especially ones on how to use extinguishers, as this is the most likely thing we would have to do. Night Crew is EXEMPT from daytime fire drills, so they do not get to practice as much as the other firefighters. However, if they are awake and able to respond during the day they should. Other options include staying in your room, going to the flag pole, or being otherwise out of sight. Night Crew Supervisor should set up training with the Primary Fire Marshall as these procedures are updated every year.


  • 'Home' NC – Night Crew member designated to be in charge of the Desk at all times.
  • Roving NC – Night Crew member designated to be away from the Desk with appropriate equipment to handle errands / pre-alarms / rounds / etc.
  • Primary Response Team – Fire watch team designated on duty and sober for the current night, or their replacements when applicable.
  • Secondary Response Team – Other Firefighters not on duty who are capable of responding to an emergency.
  • Advance Team – First Firefighters sent to the scene from Muster Point, usually 2 of the first 3 members of the Primary Response Teams to respond.
  • Hailing Channel – Main JobCom channel, unless changed this is channel 6.
  • NC Channel – Frequency / Channel used by Night Crew

Pre-Alarm ProtocolEdit

Home NCEdit

· Start the timer set to three minutes and make a note of the time. You have three minutes from the time the pre-alarm starts before the alarm sounds.

· Hit Ack/Step button on the fireboard. This will stop the beeping.

· Inform the Roving NC that there is a pre-alarm and the location as displayed on the fireboard.

· As soon as the runner acknowledges, ask them to switch to channel 6 (main channel) and run the rest of the pre-alarm on this channel so that the Fire Marshall, Island Manager, and Overseer will be given a heads up and can be ready to go if the alarms sound.

· Notify your runner after every 30 seconds the amount of time they have. At 2 minutes and 30 seconds at the latest, ask if you may reset the board.

· If a visual scan at the VERY least has been done, the boards may be reset to avoid having the alarms go off at night. The runner may continue searching for signs of fire, but the board can be reset as many times as necessary.

· If you think the alarms may need to sound, locate and put the following items on the left side of the desk:

o Fire Area Card (Propped up so as to be viewable)

o Firefighting backpack

o Emergency flashlights

· Locate and put the following items on the right side of the desk:

o Fire Watch list

o Fire list

o Evacuator Coordinator lists

o Conference Housing list

o Deskie Bible

o Pel info list

o Bull Horn

    • NOTE: If the alarms sound, the deskie on duty will come and take over the desk. I personally don’t even know what most of the above things are. Hopefully this, if necessary, can be covered at the beginning of the summer during training with the Fire Marshall.

Roving NC

· Get to the pre-alarm area as fast as possible. There is no need to freak out, you have three whole minutes, which is a pretty long time. Keep a cool head and use all your senses while searching for signs of fire.

· If there is no fire, look for possible reasons a pre-alarm might have been set off. Sometimes it happens from wind, dust, or moisture in the air. Closing windows may help.

· You should also be looking at the wired in smoke detectors to see that the green light is flashing. If not, you know this is the source of the pre-alarm.

· Listen for time updates from Home NC, and if everything seems fine you can tell them to reset the board. Do the most thorough search as possible, which may include entering the rooms of people who are sleeping. The board should be reset at 2 minutes and 30 seconds at the latest.

If there is ever a Supervisory on the board, wake up the Fire Marshall or Island Manager.

If there is a Trouble, go check out the area for signs of what may have caused it to go off. Sometimes troubles can be wiring problems. Ask questions during training with the Fire Marshall.

Make sure that the entire crew knows the difference between wired smoke detectors and battery powered ones, and how to take down the battery powered ones if they are beeping or going of in a room.